Effective Date: July 15, 2026 Last Updated: July 15, 2026
These Terms and Conditions ("Terms") govern access to and use of the website and platform located at https://virtually4all.com/ (the "Platform"), operated by Virtually4all ("Virtually4All," "we," "us," or "our"), located at 7702 Farm to Market 1960 Rd STE 220, Humble, Texas 77346.
By creating an account, logging in, or otherwise using the Platform, you ("you," "User") agree to be bound by these Terms. If you do not agree, do not use the Platform.
Note: This is a template. Bracketed placeholders must be completed, and the document should be reviewed by a qualified attorney familiar with the laws of the jurisdictions in which Virtually4All operates and serves clients before publication.
1. What the Platform Is
Virtually4All is an operations platform for a virtual assistant ("VA") staffing agency. It connects three types of users:
Admin/Agency — Virtually4All staff who manage the platform, recruit and place VAs, set contract terms, approve billing, and oversee the relationship between Clients and VAs.
Clients — businesses that engage VAs through Virtually4All for staffing services.
VAs — independent contractors/freelancers placed with Clients through Virtually4All.
There is no public self-registration. All accounts are created by the Agency and activated via an emailed invitation link.
The Platform facilitates contract management, time tracking, timesheet approval, task assignment, scheduling, invoicing, payout record-keeping, performance ratings, and VA training. The Platform does not itself process, transmit, or hold funds. Invoicing and payout records are tracked in-app; actual payment (e.g., to Clients' payment methods or VAs' bank accounts) currently occurs outside the Platform through [INSERT PAYMENT/DISBURSEMENT PROCESS] unless and until an integrated payment processor is added.
2. Eligibility and Accounts
2.1. You must be at least 18 years old to use the Platform.
2.2. Accounts are created exclusively by Virtually4All administrators. Upon creation, you will receive an invitation link to set your own password. Virtually4All never sends passwords in plain text and will never ask you for your password.
2.3. You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. Notify us immediately at [email protected] if you suspect unauthorized access.
2.4. You agree to provide accurate, current, and complete information when completing your profile, and to keep it updated.
2.5. Virtually4All may suspend or terminate any account at its discretion, including for breach of these Terms, suspected fraud, or non-payment.
3. Role-Specific Terms
3.1 Clients
Clients engage VAs through contracts arranged by Virtually4All, which specify billing type (hourly or monthly), the bill rate, and contract duration.
Clients are responsible for reviewing and approving or rejecting submitted timesheets in a timely manner, and for providing clear reasons for any rejection.
Clients agree to pay all invoices issued by Virtually4All in accordance with the agreed billing terms and within the stated payment period. Late or non-payment may result in suspension of VA services and/or account access.
Clients may assign tasks to VAs placed with them but do not have an employment relationship with the VA. VAs are engaged through, and remain contractually tied to, Virtually4All (or are independent contractors of the Client, as specified in the applicable service agreement — to be clarified per your business/legal structure).
Clients may leave a performance rating and review only after a contract has formally ended, limited to one review per contract.
3.2 VAs
VAs are independent contractors, not employees of Virtually4All or of the Client, unless a separate written agreement states otherwise. [This classification has legal and tax implications that vary by country and must be confirmed with counsel.]
VAs are responsible for accurately logging and timely submitting hours worked. Submitted timesheets are locked upon submission and cannot be altered until the Client responds.
VAs agree that their pay rate is set and communicated by Virtually4All and may differ from the amount billed to the Client. VAs will not attempt to discover, solicit, or negotiate the Client's bill rate directly with the Client.
VAs are responsible for completing any training/courses assigned to them as a condition of remaining active on a contract, where applicable.
Payment to VAs occurs according to the payout schedule and method communicated by Virtually4All and is contingent on Client approval of the underlying timesheet.
3.3 Agency (Virtually4All)
Virtually4All acts as an intermediary that recruits, vets, and places VAs with Clients, sets contract rates, manages approvals escalation (including final decisions on day-off requests), generates invoices, and records payouts.
Virtually4All does not guarantee any minimum volume of work for VAs or any specific VA's availability, skill fit, or performance to Clients, though reasonable efforts are made in matching.
4. Confidentiality of Rate Information
The margin between what a Client is billed and what a VA is paid is Virtually4All's business information and is never disclosed to either party. Clients will not have access to VA pay rates or agency margin; VAs will not have access to Client bill rates. Users agree not to attempt to circumvent these access controls, and not to ask the other party to disclose rate information covered by this section.
5. Acceptable Use
You agree not to:
Use the Platform for any unlawful purpose or in violation of any applicable law or regulation;
Attempt to access another user's account, data, or rate information without authorization;
Circumvent, disable, or interfere with security features of the Platform;
Upload malicious code, or attempt to probe, scan, or test the vulnerability of the Platform without authorization;
Misrepresent hours worked, task completion, qualifications, or any other information submitted through the Platform;
Solicit a VA placed through Virtually4All to work directly outside the Platform in circumvention of the agency relationship, during the term of the contract and for [INSERT NON-CIRCUMVENTION PERIOD, e.g., 12 months] after its end, without Virtually4All's written consent. [Non-circumvention/non-solicitation clauses are commonly used by staffing agencies — confirm the specific terms and enforceability with counsel, as enforceability varies by jurisdiction.]
6. Fees, Invoicing, and Payment
6.1. Clients are billed according to the rates and billing frequency (hourly or monthly) specified in their contract(s).
6.2. Invoices are generated from approved timesheets and/or agreed retainer amounts and will show a subtotal and line items. Invoice status (draft, sent, paid) is tracked on the Platform.
6.3. Payment terms, accepted payment methods, and late payment consequences are set out in [INSERT: separate Service Agreement / Order Form / Section below], and currently occur outside the Platform (e.g., via [INSERT METHOD: bank transfer, invoice payment link, etc.]) pending payment processor integration.
6.4. VA payouts are recorded on the Platform once hours are approved and are disbursed according to Virtually4All's payout schedule and method, currently [INSERT PAYOUT METHOD AND SCHEDULE].
7. Intellectual Property
7.1. The Platform, including its design, software, trademarks, and content (excluding User Content, defined below), is owned by Virtually4All or its licensors and is protected by intellectual property laws. Nothing in these Terms grants you any right to use Virtually4All's branding without prior written permission.
7.2. "User Content" means information you submit to the Platform, such as profile details, timesheets, task notes, messages, and reviews. You retain ownership of your User Content but grant Virtually4All a non-exclusive, worldwide, royalty-free license to host, store, reproduce, and display it as necessary to operate the Platform and provide the service.
8. Privacy
Our collection and use of personal information is described in our Privacy Policy, which is incorporated into these Terms by reference.
9. Disclaimers
9.1. The Platform is provided "as is" and "as available," without warranties of any kind, express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement.
9.2. Virtually4All does not guarantee that the Platform will be uninterrupted, error-free, or secure at all times.
9.3. Virtually4All does not control, and is not responsible for, the quality of work performed by VAs or the conduct of Clients, though it will make reasonable efforts to address disputes raised through the Platform's approval and rating workflows.
10. Limitation of Liability
To the maximum extent permitted by applicable law, Virtually4All and its officers, employees, and agents will not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits or revenues, arising out of or related to your use of the Platform. Virtually4All's total aggregate liability for any claim arising from these Terms or your use of the Platform will not exceed the fees paid by you to Virtually4All in the [INSERT PERIOD, e.g., three (3) months] preceding the claim.
[Limitation-of-liability clauses are subject to local consumer-protection and contract law limits — confirm enforceability with counsel, particularly given the cross-border US/Philippines nature of the service.]
11. Indemnification
You agree to indemnify and hold harmless Virtually4All from any claims, damages, liabilities, and expenses (including reasonable legal fees) arising from your breach of these Terms, misuse of the Platform, or violation of any law or third-party right.
12. Termination
12.1. Either party may terminate a Client or VA's use of the Platform in accordance with the notice terms in the applicable service agreement.
12.2. Virtually4All may suspend or terminate access immediately in cases of suspected fraud, non-payment, breach of Section 5 (Acceptable Use), or legal requirement.
12.3. Upon termination, outstanding payment obligations survive, and Virtually4All may retain records as required by law or as described in the Privacy Policy.
13. Changes to These Terms
We may update these Terms from time to time. Material changes will be notified via email or an in-app notice. Continued use of the Platform after changes take effect constitutes acceptance of the revised Terms.
14. Governing Law and Disputes
These Terms are governed by the laws of the State of Texas, USA, without regard to conflict-of-law principles. Any disputes will be resolved through [INSERT: courts of Harris County, Texas / binding arbitration — confirm preferred forum], except where prohibited by applicable law.
[Virtually4all's registered address is in Texas, so Texas law is used as the default governing law above. Because VAs are located worldwide and some operations may run from the Philippines, an attorney should confirm this holds up for VA-facing terms too, and whether a separate choice-of-law clause is needed for non-US VAs.]
15. Contact
Questions about these Terms can be sent to:
Virtually4all 7702 Farm to Market 1960 Rd STE 220, Humble, Texas 77346 [email protected]